Home News & Events Annual Convention Academic Marketplace

Exhibit Fee
AACC Member*: $1,495 per booth
AACC Non-Member : $2,345 per booth
AACC Corporate Leader : $1,155 per booth
AACC Corporate Participant (Associate, Advocate or Partner) : $1,577 per booth

Note: Each corner booth will incur a premium charge of $50. Full payment is required and $650 is non-refundable. $100 per booth will be budgeted for specific traffic building programs. Each booth is 10' x10' piped and draped (not carpeted) with ID-sign.

* The member rate is reserved for institutional members of AACC. Individual memberships do not qualify.

Exhibit Hall Hours
AACC has made significant changes to the exhibit hall schedule to increase dedicated exhibit time and enhance exhibit hall events.

Exhibit Space and Specifications

Booth Size: 10' x 10'
Included with the booth space is pipe and drape, an ID sign, 24-hour security, listing in the Conference Program, complimentary admission to educational sessions of the Annual Convention (no meals) for two representatives from each booth, and a PRE- & POST-convention roster of registrants. (no emails)

Please Note: The exhibit hall is not carpeted. In order to maintain a professional environment, AACC does require that all exhibitors carpet their booth. Tables, chairs and other furniture are not included. Furniture and carpet can be either supplied by the exhibitor or ordered from the service contractor. All exhibitors must follow IAEM Guidelines for Display Rules and Regulations.

Booth Assignments
Corporate Program Participants of AACC receive priority consideration in the booth assignment process. Booth assignments are then made based on priority points. Participants earn one point for each booth space rented per year, since 1990. After two consecutive years of non-participation, all priority points are lost.

Booth space will be assigned first in the order of priority status, then in the order of the date the application and payment are received.

Applicants may request ten choices for exhibit placement (see floor plan). AACC will attempt to honor choices in order of preference, however, final decisions regarding assignment are the sole responsibility of AACC.

Applicants desiring adjacent booths must submit their applications together, along with a note of explanation. Priority points for such requests will be average of the points for all. Booths will be sold on a first-come, first-served basis. Initial booth assignments were made during the 2006 Annual Convention in Long Beach.

Only firms and organizations whose services or products are appropriately related to the purpose of AACC will be permitted to exhibit. AACC reserves the right to decline or prohibit any exhibit that, in its judgment, is inappropriate. This reservation is all-inclusive as to persons, things, printed matter, products and conduct.

Confirmation packets are online!
Upon acceptance of the Application/Contract, the official contact person named on the Application/Contract will receive an email confirmation with instructions on how to access online services. All demographic and product/service information is the responsibility of the exhibitor's designated contact, and is to be provided and edited online. Also available online is information about hotels, optional events, service contractor, etc.

The Official Contact is responsible for providing on-site representatives with time schedules and other pertinent information.

Hotel Information
To make your AACC Convention hotel reservations, click here

Promotions
The AACC Annual Convention is promoted through direct mail, national publicity, the AACC Web site at: www.aacc.nche.edu, personal contact and other avenues. Exhibitors are encouraged to promote their involvement in the program. You will receive a complimentary attendee list approximately 3 weeks prior to the show.

Security & Liability
AACC will provide 24-hour guard service from exhibit setup through exhibit teardown and will exercise reasonable care for the protection of exhibitors' materials and displays. Complete liability information appears within the Application/Contract. AACC shall have sole control over all admission policies at all times. All representatives from each booth must be appropriately registered and wear official identification while in attendance.

Service Contractor
AACC has selected GES Exposition Services and as the official service contractor for the 2007 Annual Convention. AACC has also elected to use GES’ online ordering service to process the orders for this show.

Cancellation
Request for cancellation of space must be directed in writing to AACC, c/o MRA Services. Telephone cancellations will not be accepted. The $650 deposit per booth is non-refundable. The remainder will be refunded if the request is postmarked on or before February 12, 2007 and only if the Exhibit Hall sells out. In no case will a refund be made for a cancellation postmarked after February 12, 2007. The Academic Marketplace manager will confirm receipt of all written cancellation notices. AACC will only honor cancellation requests whose receipt has been confirmed.

In the event the AACC Annual Convention is canceled due to fire, strikes, government regulations, acts of God, acts of war or civil strife, or other causes beyond the control of the Association, AACC shall not be held liable for failure to hold the Annual Convention and Academic Marketplace as scheduled. Complete cancellation information appears within the Application/Contract.