Whether you’re an experienced professional or a novice event planner, you know the biggest challenge of event planning is staying on top of the details. You can’t afford to make assumptions, fail to pick up a speaker, double-book a session room, order too much food and beverage, or book a VIP hotel reservation for the wrong day. You need to be certain that no task, no matter how small, is allowed to fall through the cracks.
At MRA Services, we are professional event planners that know how to deal with the planned—and the unplanned. With more than 25 years experience helping organizations like yours host meetings, conferences, and exhibitions, we are skilled at handling last minute changes, reacting quickly to problems, and improvising creative solutions that are transparent to your attendees. With our Event Planning services, your staff stays focused and works more efficiently, you save time and money, and you have the peace of mind knowing that your event is under control.
What makes us different from others? We also provide exhibition management and registration services,
so we can be a single source provider for all your planning and logistics needs. To learn how we can
become a full-service partner for your event, contact us today.
Full Service Event Planning Solution
If your event planning staff is limited or if you just want the added measure of confidence that our personalized assistance affords, we can work with you to plan your event, delivering the level of service that fits your specific needs and budget.
Key Benefits
Pre-event planning and consultation. We work with you to identify your needs, evaluate your history, and develop a plan for achieving your conference goals.
Site selection. We work with hotels, convention centers, and visitors bureaus to locate potential sites that meet your requirements in the geographic areas you choose.
Contract negotiation. On your behalf, we negotiate with hotels, convention centers, and other key vendors to ensure that the contracts you sign include terms and conditions that favor you.
Logistics management. You can relax knowing that we coordinate and oversee the logistical details of your event so you don’t have to. We…
- Coordinate speakers, make lodging arrangements, manage honorariums and reimbursements, handle special requirements and cancellations
- Manage your conference schedule, session room assignments, and room sets
- Arrange for audio/visual equipment needs
- Arrange for food and beverage in banquet, reception, break, conference, and meeting rooms
- Coordinate offsite events and transportation
InReach™ Conference Planning Solution
Are you tired of trying to use spreadsheets as an effective tool for planning conferences? Our exclusive InReach conference planning software is a Web-based tool to help event planning teams coordinate and track every detail of all your events, streamline production, and improve communication.
Event data is stored in a central database, so updates are reflected throughout the system—no more headaches juggling multiple versions of spreadsheets that have been updated by many people. And you’ll never need to make manual updates in several locations. Because InReach is Web-based, there’s no software for you to install or maintain, and you have convenient Internet access 24/7.
Monitor conference details. Get a high-level overview of all essential conference details such as facilities, conference program, schedules, room assignments, suppliers, speakers, tasks, and resources.
Manage people. Monitor and update information about speakers, staff, and other show participants.
- Categorize people by group or demographic
- Assign responsibilities and tasks to different people or groups
- Track lodging arrangements and generate rooming lists
- Communicate with individuals and groups of people of the same type
Manage speakers. Track all relevant data about speakers, including fees, bios,
sessions, audio/video needs, and other special requirements.
- Track information about agreements and special requirements
- Upload speaker photos for Web and print publication
- Make speaker handouts available online for print and download
- Track hotel reservations and master account arrangements
Manage and track sessions. Create, schedule, and manage all sessions, including plenary, breakout, hospitality, social, and elective events. Track continuing education credits.
Manage production schedules. Keep track of all tasks, dates, resources, and assignments in a central database. Identify tasks by session; assign resources, start and finish dates and times; filter reports and duty rosters by task category or date.
Improve communications. Send broadcast e-mail messages to speakers, staff, suppliers, individuals, or any select group of people and participants. Confirm speaker agreement terms and attach expense forms and ethics statements.
Call for Presentations.
Manage presentation proposals, evaluations, and acceptance.
- Use a customized wizard to publish a call for presentations and accept speaker proposals
- Store all submissions centrally in InReach
- Create customized surveys for program committees to evaluate and rank submissions
Build itinerary. Provide attendees our exclusive iSelect™ personal session planner to search the program schedule, select sessions to attend, and create a personalized itinerary with appointments. Attendees can access their schedules from mobile devices and can add the sessions they plan to attend to their Microsoft Office Outlook calendars.
Publish conference information to the Web. Choose session information you want to publish and create customized Web pages in several formats, such as Program at a Glance and detailed session views. Pages can include speaker photos and handouts for download.
Customize surveys and evaluations. Create custom surveys and evaluations for different types of audiences; collect feedback from attendees, exhibitors, speakers, and other audiences. Enable attendees to rank individual sessions.
Control security. Set InReach system access levels based on each team member’s role.