Event Management Services

• Conference website hosting
• Professionally designed registration forms that are custom-tailored to your requirements
• Exhibition Management - from sales to move-in to move-out; Dedicated booth sales team, account management portals for exhibitors, client access to real-time sales statistics
• Data integration; have a member database? We provide single sign-on authentication for your members and can pre-populate registration forms with your member's information.
• Secure online credit card processing and PCI Compliance
• Marketing of your event; postcards, brochures, broadcast email, surveys, ads etc.
• Lead retrieval, name badges, meal tickets, optional events, signage
• Web-based speaker call for presentations
• Virtual Tradeshows - Enhancing value for you, your attendees and exhibitors; Interactive floorplans, online search tools for your attendees, and enhanced Virtual Booth pages for exhibitors to provide scrolling banners, company information, product listings and more...
• Meeting Planning - Our professional meeting planners work with you to create the Ultimate Conference Experience™
• Mobile and Social Networking
• Sponsorship program development

Key Benefits

Pre-event planning and consultation. We work with you to identify your needs, evaluate your history, and develop a plan for achieving your event goals.

Site selection. We work with hotels, convention centers, and visitors bureaus to locate potential sites that meet the requirements of your event in the geographic areas you choose.

Contract negotiation. On your behalf, we negotiate with hotels, convention centers, and other key vendors to ensure that the contracts you sign include terms and conditions that favor you.

Logistics management. You can relax knowing that we coordinate and oversee the logistical details of your event so you don’t have to. We…

• Coordinate speakers, make lodging arrangements, manage honorariums and reimbursements, handle special requirements and cancellations
• Manage your conference schedule, session room assignments, and room sets
• Arrange for audio/visual equipment needs
• Arrange for food and beverage in banquet, reception, break, conference, and meeting rooms
• Coordinate offsite events and transportation

InReach™ Event Management Software (SaaS)

No More Spreadsheets!
InReach Conference Solutions™ is our web-based event management software solution which provides unique and intuitive ways for managing your event.

Event data is stored in a central database, so updates are reflected throughout the system—no more headaches juggling multiple versions of spreadsheets that have been updated by many people. And you’ll never need to make manual updates in several locations. Because InReach Event Management Software is Web-based, there’s no software for you to install or maintain, and you have convenient Internet access 24/7.

Monitor conference details. Get a high-level overview of all essential conference details such as facilities, conference program, schedules, room assignments, suppliers, speakers, tasks, and resources.

Manage people. Monitor and update information about speakers, staff, and other show participants.

• Categorize people by group or demographic
• Assign responsibilities and tasks to different people or groups
• Track lodging arrangements and generate rooming lists
• Communicate with individuals and groups of people of the same type

Manage speakers. Track all relevant data about speakers, including fees, bios, sessions, audio/video needs, and other special requirements.

• Track information about agreements and special requirements
• Upload speaker photos for Web and print publication
• Make speaker handouts available online for print and download
• Track hotel reservations and master account arrangements

Manage and track sessions. Create, schedule, and manage all sessions, including plenary, breakout, hospitality, social, and elective events. Track continuing education credits.

Manage production schedules. Keep track of all tasks, dates, resources, and assignments in a central database. Identify tasks by session; assign resources, start and finish dates and times; filter reports and duty rosters by task category or date.

Improve communications. Send broadcast e-mail messages to speakers, staff, suppliers, individuals, or any select group of people and participants. Confirm speaker agreement terms and attach expense forms and ethics statements.

Call for Presentations. Manage presentation proposals, evaluations, and acceptance.

• Use a customized wizard to publish a call for presentations and accept speaker proposals
• Store all submissions centrally in InReach
• Create customized surveys for program committees to evaluate and rank submissions

Build itinerary. Provide attendees our exclusive iSelect™ personal session planner to search the program schedule, select sessions to attend, and create a personalized itinerary with appointments. Attendees can access their schedules from mobile devices and can add the sessions they plan to attend to their Microsoft Office Outlook calendars.

Publish conference information to the Web. Choose session information you want to publish and create customized Web pages in several formats, such as Program at a Glance and detailed session views. Pages can include speaker photos and handouts for download.

Customize surveys and evaluations. Create custom surveys and evaluations for different types of audiences; collect feedback from attendees, exhibitors, speakers, and other audiences. Enable attendees to rank individual sessions.

Control security. Set InReach system access levels based on each team member’s role.